Strategies for Selecting
the Lead Designer and the Design Excellence A/E Team
Sample Rejection Le t t e r
DATE
LEAD DESIGNER
DESIGN FIRM
ADDRESS
CITY, STATE, ZIP CODE
RE: PROJECT NAME
Dear LEAD DESIGNER:
Thank you for taking the time and effort to submit a portfolio for the PROJECT
NAME. I regret to inform you that your firm was not selected to be on the shortlist
of lead designers and asociated design firms. The A/E Evaluation Board was rigorous
in determining the shortlist of lead designers and asociated design firms from among
the NUMBER excellent portfolios submitted. If you are an in-state A/E or consultant,
there is a possibility that you may be able to join an out-of-state lead designer and
associated design firm that still needs to complete his/her A/E team to meet geographic
A/E requirements, including goals for small, women-owned, and small disadvantaged
businesses.
We are holding a Networking Session for A/E's and other consultants at LOCATION,
TIME on DATE. The purpose of this session will be for shortlisted lead designers and
asociated design firms to make brief presentations of their firms' potential consulting
opportunities for A/E's and consultants. For an agenda and information on this session,
please contact NAME at TELEPHONE NUMBER, FAX NUMBER, or EMAIL
ADDRESS. If you have any questions concerning the information provided, please
contact me at TELEPHONE NUMBER, FAX NUMBER, or EMAIL ADDRESS.
All information is posted to INTERNET ADDRESS and the project web site URL.
All debriefings will not occur until after DATE, when the lead designer-A/E team is
selected.
Sincerely,
NAME
GSA Project Manager OR CONTRACTING OFFICER
111
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