Strategies for Selecting
the Lead Designer and the Design Excellence A/E Team
Sample Letter to Shortlisted Firms
DATE
LEAD DESIGNER
DESIGN FIRM
ADDRESS
CITY, STATE, ZIP CODE
RE: Shortlist of Design Firms/Lead Designers on the PROJECT NAME
Dear LEAD DESIGNER:
Congratulations, you have been selected to be on the shortlist of lead designers and
associated design firms and will continue to the next stage of the Design Excellence
process: the selection of a lead designer-A/E team for the PROJECT NAME.
The shortlist is enclosed and will be posted to INTERNET ADDRESS and the project
web site URL.
We request that you have a knowledgeable representative(s) of your firm at the
Networking Session for A/E's and consultants to be held at LOCATION, TIME on
DATE. Your representative(s) will be asked to make a brief presentation of your firm's
potential consulting opportunities for this project. The purpose of this session is to assist
you in meeting the A/E team requirements for this project, including goals for small,
women-owned, and small disadvantaged businesses. For an agenda and information
on this session, please contact NAME at TELEPHONE NUMBER, FAX NUMBER,
or EMAIL ADDRESS.
If you have any questions about the information provided, please contact me at
TELEPHONE NUMBER, FAX NUMBER, or EMAIL ADDRESS. All debriefings
will not occur until after DATE, when the lead designer-A/E team is selected. We will
contact you separately concerning your Stage II submittal and interview.
Sincerely,
NAME
GSA Project Manager OR CONTRACTING OFFICER
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