Strategies for Selecting
the Lead Designer and the Design Excellence A/E Team
Alternative Sample Interview Letter
page 2
The interview process is intended to evoke a response to the critical design
objectives and the lead designer-A/E team's approach to manage and deliver the
program successfully. The presentation is limited to 45 minutes followed by a
question and answer period of 45 minutes. Ten minutes prior to and ten minutes
afterwards will be allocated to introductions, set-up/break-down of presentation aids,
and final comments.
The lead designer-A/E team's presentation should respond to the enclosed Stage II
evaluation criteria recognizing the interview time constraints. The interview evaluation
criteria as listed below (1-4) must be addressed by the team during the presentation.
They will be the crucial factors in evaluating the lead designer-A/E team's Stage II
proposal, as well as determining its philosophy and commitment to this project.
Presentation aids should be limited to a graphic presentation using boards or
projected images. The lead designer-A/E team must provide its own easels and/or
projectors as required. Supplementary handouts that expand upon the information
covered in the presentation are NOT allowed. An outline or reduced format copies
of presentation materials should be distributed to the five-member A/E Evaluation
Board. Since the interview schedule is very structured, strict adherence to the time
allotment is mandatory.
The setup and breakdown of presentation aids should be simple to ensure the best
use of presentation time.
Interview Evaluation Criteria
1. Team Design Performance (50%)
Lead designer-A/E teams must address issues of historical context, design image,
and function as they have been approached on past projects. The presentation of this
factor shall draw similarities to the scope and complexity of this project. The proposed
lead designer-A/E team should demonstrate it can work together successfully.
2. Team Organization and Management Plan (30%)
The management plan shall clearly identify key roles and lines of communication,
and shall present the means to integrate client, community, and--when required--
preservation input. The plan should explain steps to ensure cost and quality control,
as well as identify all review stages. Lastly, the plans should identify the physical
location of major design and production work, the coordination plan for consultant
work, and for work produced in remote offices.
3. Professional Qualifications (15%)
The lead designer-A/E team project manager, lead designer and engineers should
demonstrate that they have the qualifications, experience, and commitment to
organize all efforts required for this project. The lead designer-A/E team must indicate:
A process where the lead designer plays a substantive leadership role.
A quality control methodology for the design.
A primary commitment from the lead designer to this project.
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